1. About This Policy
1a. This policy explains when and why we collect personal data about your
membership of DSA (as defined in our Articles of Association), how we use it,
how we keep it secure and your rights in relation to it.
1b. Your personal data may include, but is not limited to, your names, date of
birth, contact details, medical information, sailing qualifications,
subscription details, dietary information, photo if relevant, and similar
1c. DSA respects your rights to privacy and is committed to handling your
personal data with care. We only collect personal data for legitimate purposes
in connection with the operation of DSA such as notifying you of sailing
opportunities, providing training through our RYA Recognised Training Centre,
and sending you information about DSA matters and events, including the DSA
Newsletter. We will collect personal data from you when you join DSA and may
collect additional personal data during your membership for other related
purposes such as training. We will always comply with General Data Protection
Regulation (GDPR) when we are dealing with your personal data. Further details
on GDPR can be found at the website of the Information Commissioner
1d. We may collect, use and store your personal data as described in this Data
without prior notice. You are advised to check our website
disabledsailingassociation.org.uk periodically for any amendments. Amendments
will not be made retrospectively.
2. How we protect your personal data
2a. We will not transfer your personal data outside the EU without your
2b. We use generally accepted standards of technological and operational
security in order to protect data from loss, misuse or unauthorised alteration
or destruction. However, transmission of information to us or anyone over the
internet can never be guaranteed to be 100% secure.
2c. We will notify you promptly in the event of any breach of your personal
data which might expose you to serious risk.
3. Who else has access to the information you provide to us?
3a. We will never sell your personal data. We will never share your personal
data with third parties without your prior consent (which you are free to
withhold) except where required to do so by law or as described in paragraph
3b. We may in very limited circumstances pass your personal data to trusted
third parties who are service providers to, or agents for, us for the purpose
of providing services to you (e.g. to RYA for the purposes of training
courses). However, we will disclose only the personal data that is necessary
for the third party to deliver the service.
4. How long do we keep your information for?
4a. We will hold your personal data on our systems for as long as you have
membership, and for as long afterwards as is necessary for us to comply with
our legal obligations. We will review your personal data each year to
establish whether we are still entitled to process it. If we decide that we
are not entitled to do so, we will stop processing your personal data, except
that we will retain your personal data in an archived form in order to be able
to comply with future legal obligations (e.g. compliance with any tax
requirements and the establishment of the defence of legal claims).
4b. We securely destroy all financial and medical information once we have
used it for proper purposes and are no longer required to retain it.
5. Your rights
You have rights under the GDPR:
– to access your personal data
– to be provided with information about how your personal data is processed
– to have your personal data corrected (to ensure your personal data stays
correct please inform us of any changes when they occur)
– to have your personal data erased in certain circumstances
– to object to or restrict how your personal data is processed
– to have your personal data transferred to yourself or to another business in
– to take any complaints about how we process your personal data to the
Telephone: 0303 123 1113
Post: Information Commissioner’s Office Wycliffe House